Dexter Lake Farmers’ Market
Crafter Rules and Application
1. THE MARKET
The Dexter Lake Farmers’
Market (DLFM) is an open air farmers’ market held at (but not associated with)
Dexter State Recreation Site on Sundays from noon to 3pm, May 29 – Oct
2.
*To provide fresh, local,
high quality food, plants, and hand-crafted products to the community.
*To provide a venue for local
farmers and producers to sell their products
* To build community in the
Dexter and Lowell area
The physical address of the
market is 39011 Hwy 58, Dexter, Oregon. The contact address for DLFM is PO Box
234, Dexter OR 97431. Website: www.dexterlakefarmersmarket.org
A Farmers’ Market Board of
Directors made up of community members and vendors was created in March, 2009. Board meetings are open to
the public. To find out when the next meeting is scheduled, call 541-937-3034.
If you are interested in becoming an active member we encourage and welcome
more volunteers.
Current members of the
DLFM Board: feel free to contact them
with questions
Marion
Toephe McLean lisbebrown@msn.com 541-937-3034
Sarah
Hucka eatwell@circlehorganicfarm.com 541-937-2413
David
Erickson ericksoda@aol.com
541-937-4265
Bonny
Erickson BonnyE@aol.com 541-937-4265
Pamela
Driscoll pamelacypress@yahoo.com 541-937-3007
A standards committee will review all crafter applications and report their findings to the board. The board reserves the right to refuse any prospective vendor’s application, and to prohibit a product from being sold. DLFM also reserves the right to modify these guidelines to clarify issues or circumstances that may not be addressed directly in these guidelines. DLFM does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability.
2. MEMBERSHIP
Potential members must submit
an application and pay the $20 annual application fee before they can be
considered for membership in DLFM. Within 2 weeks the standards committee will
review the application for compliance with DLFM regulations and report their
findings to the board. The board will report approval or denial to the applicant.
The applicant will not be allowed to sell at DLFM until the review process is
complete. If denied, the application fee is not returned to the applicant. If a
vendor plans to sell both food and crafts, they will fill out both applications
but pay only one application fee.
Preference will be given to
vendors whose businesses are based in Dexter, Lowell, and surrounding areas.
Only products produced by DLFM members (or a member of their immediate family
or a partner in craft) are permitted. DLFM reserves the right to prohibit
anyone from selling and to prohibit any product from being sold at the market.
The member contribution to a finished product must outweigh the contribution of
any commercial components, as determined by the DLFM board. Skills in craftsmanship,
creative design, and safety of the product and its presentations will be
considered in the product review process. DLFM is a food-based market, and
crafts that represent rural food-based needs will be prioritized.
3. SELLING
Craft consignors will sell
their own product in their own booth space. The fee is $5/week for booth space,
plus 10% of your gross sales, calculated and charged at the end of each market.
Crafts will not be sold in the DLFM-run consignment booth.
Fees for a self-insured vendor
are $15/week for booth space. These vendors are required to have a liability
insurance policy with a face amount of $1,000,000 and the policy must list both
Dexter State Recreation Site and the Dexter Lake Farmer’s Market as additional
named insured. If you would like referrals to agencies that can provide this
type of insurance, please call Sarah at 541-937-2413.
Vendors are encouraged to share booth space at DLFM, if each participating vendor does not have enough product to fill their own space. Each co-seller will be required to fill out and return an application with the required application fee before they will be authorized to sell at the market. Up to 4 co-sellers are allowed in one 10x10 space.
4. MERCHANT INFORMATION
Market Currency
DLFM accepts debit and credit
cards. Debit/credit cards are swiped at the DLFM information booth for a
minimum of $20, and the customers are issued $5 tokens in exchange for the
amount applied to their card. Each transaction costs the debit/credit card
holder $1.50 in fees. The $5 tokens are used like cash in DLFM food and craft
booths. Cash change can be given. Vendors turn in all tokens for cash from
DLFM, minus a $1 fee per transaction. Craft vendors may not accept $1 SNAP
tokens. $1 tokens may only be used to purchase food not prepared on site.
Booth Set-Up and Breakdown
Vendors may begin set-up at
10:30 AM and must be finished with their entire booth display by 12:00 when the
market opens. Vendors must check in with the market manager before setting up.
The Market Manager will
determine the site plan for each week, with the vendor mix for that day in
mind. Booth locations may or may not
remain the same for any given vendor from week to week. No vendor shall have
objects protruding outside their designated booth footprint. Each booth canopy
requires 20 lbs of weights. DLFM provides space only and requires all vendors
to supply their own canopy and tables.
Vendors are expected to arrange their space attractively and safely.
There are no electric outlets at the market location. Vendors requiring
electricity will need to bring their own generators, and need to outline the
use and type of generator in their market application.
Vendors may begin breaking
down their booth at the end of the market at 3:00pm but no earlier. Vendors are
responsible for cleaning up and taking home all garbage generated by their
business.
DLFM garbage cans may not be
used for this purpose.
Fee Discounts!
If any vendor participates in (and pays full price for)
any 12 weeks of selling, they will not be charged booth space for the last four
weeks of the market (Sep 11 - Oct 2). Consignor percent-of-gross-sales fees
still apply.
Dexter Lake Farmers’ Market
Crafter
Application
Please fill out and return
with $20 application fee to: DLFM PO
Box 234, Dexter OR 97431
Make checks payable to Dexter Lake Farmers’ Market.
This application can be found online at www.dexterlakefarmersmarket.org
Applicant
Name:_______________________________________________________
Date of Application:____________________________________________________
Business Name:________________________________________________________
Phone:________________________Email:__________________________________
Address:______________________________________________________________
Website address if
available:
______________________________________________
What do you plan to sell?
Please describe your product
and any products you plan to sell for other crafters.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Who makes or produces the
items?
What is the
addresses/locations where the product is produced?
________________________________________________________________________
________________________________________________________________________
Please list all persons
who will sell your product(s) at the Market
Name
Relationship to your business
________________________________________________________________________
________________________________________________________________________
Please list key components
of your products (attach an extra sheet if necessary). What components do you purchase? Where do
you purchase these parts? Which parts have you made yourself?
Component
Source Homemade (yes/no)
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Do you require electricity
to run your booth? What kind of generator do you have?
________________________________________________________________________
Insurance Agent
Information for Liability Insurance:
Provide a copy of your
insurance policy with DLFM and Dexter State Recreation Site listed as
additional insured.
Name
of Agent:
Insurance Company:
________________________________________________________________________
Phone:____________________________
Fax:_________________________________
Please circle all market
dates you expect to sell on, and cross out any dates when you will not be
selling at the market:
June 5 July 10 Aug
14 Sep 11
June 12 July 17 Aug
21 Sep 18
June 19 July 24 Aug
28 Sep 25
June 26 July 31 Oct 2
I have read and agree to
abide by all Dexter Lake Farmers’ Market rules and policies as well as all
federal, state and local laws, codes and regulations and to co-
operate with Market
management. I agree to indemnify and
hold harmless Dexter Lake Farmers’ Market, Dexter State Recreation Site, their
officers, directors, employees, representatives and agents, from and against
all liability claims, demands, losses, damages, levies and causes of action or
suits of any nature whatsoever, arising out of or related to my activities at
the Dexter Lake Farmers’ Market.
Indemnification shall include, and the Market shall be entitled to
recover, all reasonable attorneys’ fees and costs at trial and on appeal.
I understand that this
application relates only to the products listed herein and that any further
products will require an amended application for approval by the Dexter Lake
Farmers’ Market prior to selling said products. I certify that the products above are produced in accordance with
all county, state and federal laws and grown or produced by myself and partners
listed on this application. I
understand that I am required to file all business entity changes, including
changes in partners listed on business, with Dexter Lake Farmers’ Market
immediately.
I agree to exercise the utmost
care in the use of facilities and properties of Dexter Lake Farmers’ Market and
Dexter State Recreation Site. I
understand that the premises used by the Market are owned by Dexter State
Recreation Site and are used with the owner’s permission. Permission to use the premises can be
withdrawn at any time. I agree not to
hold Dexter Lake Farmers’ Market or Dexter State Recreation Site, its officers,
directors, employees or agents responsible for any loss or damage claimed by
the vendor should such permission be withdrawn.
By signing this application,
you are acknowledging that you are fully aware of the Dexter Lake Farmers’
Market rules. You agree to comply with
these rules, as well as all other federal, state and local regulations that
apply, knowing full well that noncompliance with result of forfeiture of my
right to sell at the market. Each
vendor will be required to provide a copy of “Vendor Liability Insurance”
coverage to cover your vending operations at the market, and it must name
Dexter Lake Farmers’ Market and Dexter State Recreation Site as additional
named insured. Please check with your
insurance carrier for vendor coverage or contact the Market Manager for more
information.
This form must be signed and
dated and mailed to
Dexter Lake Farmers’
Market P.O. Box 234 Dexter, OR 97431
Vendor Signature(s) and
date
_________________________________________________________________
_________________________________________________________________